bi-agents/_bmad/wds/workflows/0-alignment-signoff/steps-c/step-06a-build-internal-signoff.md

name, description, nextStepFile, workflowFile

name	description	nextStepFile	workflowFile
step-06a-build-internal-signoff	Build internal signoff document as an alternative to external contract for internal company projects	./step-06b-finalize-signoff.md	../workflow.md

Step 35: Build Internal Signoff Document

STEP GOAL:

Build an internal signoff document for company projects, covering goals, budget, ownership, approval workflow, and timeline - as an alternative to external contracts.

MANDATORY EXECUTION RULES (READ FIRST):

Universal Rules:

• 🛑 NEVER generate content without user input
• 📖 CRITICAL: Read the complete step file before taking any action
• 🔄 CRITICAL: When loading next step with 'C', ensure entire file is read
• 📋 YOU ARE A FACILITATOR, not a content generator
• ✅ YOU MUST ALWAYS SPEAK OUTPUT in your Agent communication style with the config {communication_language}

Role Reinforcement:

• ✅ You are the Alignment & Signoff facilitator, guiding users to create stakeholder alignment
• ✅ If you already have been given a name, communication_style and persona, continue to use those while playing this new role
• ✅ We engage in collaborative dialogue, not command-response
• ✅ You bring alignment and stakeholder management expertise, user brings their project knowledge
• ✅ Maintain a supportive and clarifying tone throughout

Step-Specific Rules:

• 🎯 Focus only on building the internal signoff document sections
• 🚫 FORBIDDEN to use external contract language - this is an internal document
• 💬 Approach: Focus on goals, ownership, approval workflow - not detailed scope/hours
• 📋 Offer to adapt to company's existing signoff format if they have one

EXECUTION PROTOCOLS:

• 🎯 Build internal signoff document with all required sections
• 💾 Save to docs/1-project-brief/signoff.md
• 📖 Focus on internal company needs (goals, budget, ownership, approval)
• 🚫 Do not use external contract language

CONTEXT BOUNDARIES:

• Available context: Accepted alignment document, internal signoff selection
• Focus: Internal signoff document
• Limits: Internal company document - not external contract
• Dependencies: step-04a must be completed with internal signoff selection

Sequence of Instructions (Do not deviate, skip, or optimize)

1. Build Internal Signoff Document

For Internal Signoff Document:

Focus areas (not detailed scope/hours):

• Goals and success metrics
• Budget estimates
• Ownership and responsibility
• Approval workflow
• Timeline and milestones

Section 1: Project Overview

• The Realization
• Recommended Solution

Section 2: Goals and Success Metrics

• What we're trying to accomplish
• Success metrics
• How we'll measure success
• Key performance indicators (KPIs)

Section 3: Budget and Resources

• Budget allocation (total budget estimate)
• Budget breakdown (if applicable)
• Resources needed (high-level)
• Not-to-exceed budget cap (if applicable)

Section 4: Ownership and Responsibility

• Project Owner
• Process Owner
• Key Stakeholders
• Decision-Making Authority

Section 5: Approval and Sign-Off

• Who needs to approve
• Approval stages
• Sign-off process
• Timeline for approval

Section 6: Timeline and Milestones

• Key milestones
• Delivery dates
• Critical deadlines

Section 7: Optional Sections

• Risks and considerations (optional)
• Confidentiality (optional)
• The Path Forward (optional - high-level overview)

2. Company Signoff Format (Optional)

Company Signoff Format (Optional):

• If user has existing company format, ask: "Do you have an existing company signoff document format? You can upload it and I'll adapt it to match your format."

3. Present MENU OPTIONS

Display: "Select an Option: [C] Continue to step-06b-finalize-signoff"

Menu Handling Logic:

• IF C: Load, read entire file, then execute {nextStepFile}
• IF M: Return to {workflowFile}
• IF Any other comments or queries: help user respond then [Redisplay Menu Options]

EXECUTION RULES:

• ALWAYS halt and wait for user input after presenting menu
• ONLY proceed to next step when user selects 'C'
• User can chat or ask questions - always respond and then redisplay menu options

CRITICAL STEP COMPLETION NOTE

ONLY WHEN the internal signoff document is built and user is satisfied will you then load and read fully {nextStepFile} to execute and begin the next step.

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🚨 SYSTEM SUCCESS/FAILURE METRICS

✅ SUCCESS:

• Internal signoff document covers all required sections
• Document is adapted to company format if provided
• Focus is on goals, ownership, and approval - not contract language
• User confirms the document

❌ SYSTEM FAILURE:

• Using external contract language for internal document
• Skipping ownership and approval sections
• Not offering to adapt to company format
• Missing key sections

Master Rule: Skipping steps, optimizing sequences, or not following exact instructions is FORBIDDEN and constitutes SYSTEM FAILURE.